Policies and Procedures

Enrichment Week Courses

All Enrichment Week courses are philosophically based on our Lasallian Educational Outcomes (LEOs). Each course is developed and/or coordinated by a Saint Mary’s faculty member. All courses correspond with one or more of the following categories. Students are expected and encouraged to take a course from a different category each year. In this catalog, courses are identified according to a catalog number as indicated below:

1. Colleges and/or Career Exploration
2. Educational and/or Cultural Experience
3. Recreation and/or Physical Wellness
4. Service  and/or Spirituality

Priority Numbers
Priority numbers determine the order in which students may register for Enrichment Week courses. Priority numbers are posted when the catalog is distributed.

Course Registration

Students will register for Enrichment Week courses online through PowersSchool the first week in January. Registration forms need to be printed out by the each student then signed by a parent/guardian.  Forms will be collected during homeroom that week also.  Failure to turn in a signed registration form will result with the student losing their priority number.

The Enrichment Week Registration Form is not only used to register a student in a course, but it also serves as a permission slip for the student to participate.

No Repeated Courses

Students are expected to take a different course each year and they are encouraged to take one class from each category throughout their four years at Saint Mary’s. Students are not allowed to repeat a course unless approved by the course instructor and the Enrichment Week Director prior to registration day.

Transportation

Many courses require some off-campus travel. The majority of off-campus travel is usually done by public transportation (BART or bus). Since many students have BART tickets or a bus pass, students are responsible for the costs of local public transportation to course sites, unless otherwise specified in the final course itinerary. Transportation outside of the Bay Area will be part of the course cost and arranged by the school. We are always in need of parent volunteers to drive. Parent drivers help keep course costs down. If you would like to volunteer as a driver, please contact Cathy Molinelli via email at cmolinelli@stmchs.org.

Course Itinerary

Every teacher will provide the school and each registered student with a course itinerary. This itinerary will provide day-to-day details, including meeting and departure times, activity schedules, locations for each day, and transportation information.

Enrichment Week Parent Meetings for Overnight Trips & Immersions

Some courses require that a parent and the student come to the Enrichment Week Parent Meeting to meet the teacher, complete the required permission forms and obtain insurance/health care information. Some travel courses, and all immersion programs; have been sponsoring on-going meetings with students and parents. The required forms for these courses will be completed in one of these sessions.
Students and their parents will be required to attend the Enrichment Week Parent Meeting. This is a mandatory meeting. Failure to attend this meeting may result in a student’s inability to participate in an overnight/travel course. Students traveling with the Immersion Programs will meet at same evening.

Paying for Enrichment Week Courses

For courses under $200, Saint Mary’s will bill families by mail in early February for the full cost of the course. For courses over $200, the fee will be divided into two installments. The first installment will be mailed in February and the second installment in March. This two-payment program is for families who are current on their tuition payments or have been cleared by the Finance Office.  Please contact the Finance Office if you have any questions or concerns regarding the billing and payment cycle.

No Refund

Students missing a course or a portion of a course due to an excused or unexcused absence or any tardiness will not receive a refund of money used to pay for the course. Most courses have pre-paid for materials, supplies, outside instructors, and transportation.

Cancellation of a Course or Increase in Fees

As courses are developed, teachers create a course budget and cost. Sometimes admission fares, transportation, or food costs change from the time the course was developed to the time the course is actually held. If there is an increase in course cost, students will be notified in advance.

If a course is cancelled due to lack of enrollment or for another unforeseen reason, students will be offered an opportunity to join another course that has an opening.  Students may also be encouraged to create an I.I.P. (Individual Internship Program) for themselves based on the theme or subject of the course that was cancelled. The Enrichment Week Director will work with these students in creating their I.I.P.

Transcripts

Enrichment Week courses will appear on students’ transcripts.

All school policies described in the Student-Parent Handbook are in effect during Enrichment Week. Please refer to the handbook for details.

Attendance & Tardies

•    All school polices regarding attendance and tardiness are in place during Enrichment Week.

•    If a student is ill during that week, parents need to phone in the absence to the Main Office. Notes are required when the student returns to school.

•    Students are required to complete the course in which they have enrolled. If a student misses a portion of the course because of an excused absence, s/he must make up the hours missed through an individual internship that must be approved by the Enrichment Week Program Director. The internship must be completed before the end of the semester.

•    All unexcused tardies will be handled by the Enrichment Week Director. Students who are off-campus and have unexcused tardies will serve detention by arrangement with the Vice Principal.

•    If a student misses a half-session (over 2 hours) it will be considered an absence.

•    If a student misses a portion of the course due to an unexcused absence, it will be considered truancy; please refer to the Student/Parent Handbook for consequences on truancy.

Behavior Issues during Enrichment Week

•    Inappropriate behavior will incur consequences during the Enrichment Week course, as well as disciplinary action at Saint Mary’s upon the students’ return.

•    On-Campus: A student who is sent out of class while taking a course on campus is to report to the Main Office. The Enrichment Week Director will determine appropriate disciplinary action.

•    Off-Campus Day Courses: If a student on an off-campus course is asked to leave for behavioral reasons, the instructor of the course will phone the school and speak to the Vice Principal for him/her to determine whether the student will be picked up by a parent at the course site or the instructor will send the student home after consultation with the student’s parents.

•    Off-Campus Overnight and Travel Courses: All school policies described in the Student-Parent Handbook are in effect during Enrichment Week, regardless of where the course is held. At the required parent meeting(s), the faculty member will discuss with parents what the procedure will be if a student needs to be sent home from the activity for his/her behavior. Inappropriate behavior will incur consequences during the Enrichment Week course, as well as disciplinary action at Saint Mary’s upon the students’ return.

If you have questions in regards to Enrichment Week courses, planning and/or preparation, please contact: Cathy Molinelli via email at cmolinelli@stmchs.org.